Financial Specialist ( 3 Positions) at Kigali City

Job description

Duties and responsibilities:

– Participate in the preparation of action plans and budgets;

– Reviews and finalizes final and mid-term budgets for all allotments including development of detailed justifications;

– Participate in budget negotiations with MINECOFIN;

– Consolidate revenue collection reports in collaboration with RRA;

– Coordinate the budget revision process

– Preparation of annual, quarterly and monthly cash plans of the City of Kigali in collaboration with other departments;

– Preparation of periodic fund requests from the Treasury;




– Generate purchase orders for internal approval.

– Processing commitments for different requests;
– Ensure all invoices and various requests received from the financial controller are well verified before payment;
– Check payment documents for further processing;
– Ensure all invoices from external parties (contractors, suppliers, etc.) are paid in due time and safe keep transaction supporting documents;
– Record all transactions properly in IFMIS or other accounting software and submit the monthly consolidated report within the stipulated deadlines;
– Maintain bank accounts, ensure monthly bank statements and account overviews are produced regularly;
– Prepare bank accounts reconciliation statements;
– Quarterly review of CoK expenditure vouchers to guide the next quarter disbursement;
– Implement strong internal control systems in decentralized entities to ensure transparency and accountability;
– Provide technical / financial assistance to all implementing decentralized entities in the CoK;
– Consolidate the financial reports and generate the accounting information of decentralised entities;
– Preparation of periodic budget execution and financial statement reports;
– Maintain and regularly update of CoK assets inventory register;
– Ensure that the preparation and review of periodic inventory and fixed asset report is timely produced;
– Monitor the implementation of the employees’ performance contracts and their appraisals in the finance department;
– Consolidate and submit the annual performance evaluation report of employees to DAF for further review;
– Monitor the preparation of the payroll lists, fringe benefits of all concerned staff at the finance department;
– Facilitate external and internal audit of the CoK;
– Facilitate process of internal and external audit of different NBAs under CoK supervision;
– Preparation and submission of activity plans and periodic reports;
– Perform any other duties assigned by the supervisor.