Front Office Assistant at Oryx Energies

 Job title: Front Office Assistant

Department: Administration

Reports to: Administration & PA to MD

Responsible for: Managing the front office

 Skills required:

 Minimum qualifications

1. A Bachelor’s Degree preferably in business administration / Management or in related field in a reputable university
2. Relevant professional diploma will be an added advantage;
3. At least 1 years of experience in a multinational company

Key Skills and Competencies

1. Communication Skills both verbal & written and interpersonal skills
2. Computer skills: Email, Microsoft Office, Excel
3. Customer Service
4. Attention to detail
5. Multi-tasking
6. Technology Skills

 Tasks and outputs

1. 1. Switch board operations- Answer incoming telephone calls; determine purpose of callers, and forward calls to appropriate personnel and department
   2. Reception duties; welcoming visitors, signing visitors’ book, serving refreshments
   3. Schedule Appointments
   4. Directs visitors by maintaining employee and department directories.
   5. Keep a safe and clean reception area by complying with procedures, rules, and regulations.
   6. Receive all incoming mail- open and date stamp all general correspondence and route them to relevant departments
   7. Maintains security and telecommunications system
   8. Coordinate banking
   9. Dispatch outgoing cheques
   10. Notify appropriate couriers of all pick ups
   11. Organize and Maintain files and records; update when necessary
   12. Perform inventory of office supplies and order what is needed
   13. Assist the sales department in processing of orders
   14. Assist the Admin Assistant and other staff as requested