LOGISTICS ASSISTANT
I. BACKGROUND:
Right To Play is a global organization that protects, educates, and empowers children using all forms of play – games, sport, poetry, performance, dance, art, and music. We work with children in some of the most difficult and dangerous places on earth, empowering children with the knowledge and skills to drive change in their lives, their families, and their communities. In 2019, Right To Play transformed the lives of 2.35 million children in 15 countries around the world, working in collaboration with teachers, governments, communities, and parents.
Right To Play is headquartered in Toronto, Canada, and has operations in North America, Europe, the Middle East, Africa, and Asia.
The Rwanda country office is currently recruiting for a qualified and self-driven candidate to join a team of professionals in Rwanda as Logistics Assistant.
II. JOB SUMMARY
The Logistics Assistant reports directly to the Logistics Officer where applicable and is responsible for the proper implementation of logistics procedures in all Right To Play programs. He/she is the technical focal point for procurement and transport.
III. SUPERVISORY AND ADVISORY RESPONSIBILITIES
(A) DIRECT REPORTING LINES
|
Job title |
Number of Employees per Job Title |
|
Driver |
If delegated by the Logistics Officer |
(B) INDIRECT TECHNICAL REPORTING LINES
|
Job title |
Number of Employees/Volunteers per Job Title |
|
NA |
|
(C) INDIRECT ADVISORY RESPONSIBILITIES
NA
III. RESPONSIBILITIES Time%
In accordance with Right To Play (RTP) approved policies and procedures, the incumbent:
|
1. |
Supply chain and procurement
|
45% |
|
2. |
Building management
|
20% |
|
3. |
Fleet management and office support
|
10% |
|
4. |
Conference and events management
|
10% |
|
5. |
Team management
|
10% |
|
6. |
Performs other duties as assigned. |
5% |
IV. PLANNING AND ORGANIZING
The incumbent is expected to come up with day to day plan in line with the country’s work plan. However, the incumbent is expected to respond to urgent matters as directed by the Supervisor.
V. MINIMUM QUALIFICATIONS (Must have)
(A) EDUCATION/TRAINING/CERTIFICATION
Diploma in procurement, supply chain management or other related disciplines
(B) EXPERIENCE
2 years’ experience in procurement and/or logistics at the national or international level.
(C) COMPETENCIES / PERSONAL ATTRIBUTES
-
- Excellent organization and communication skills
- Ability to work independently and
- Ability to work well under tight deadline
- Integrity and details focused
- Excellent research and negotiation skills
- Ability to manage a team and provide feedback
(D) TECHNICAL SKILLS
- Proficiency in use of Microsoft applications, including Excel, Word
- Understanding of quality control processes
- Ability to use automated procurement systems
- Experience of fleet management
- Written and oral communication skills
- Skilled in record keeping and documentation
(E) LANGUAGES
Fluency in spoken and written English and local language(s).
VI. DESIRED QUALIFICATIONS (An Asset)
Previous work experience with an I/NGO
VII. JOB CONTRIBUTIONS/IMPACT
(A) PROBLEM SOLVING
The incumbent is expected to deal with day to day work issues independently. Seeks the supervisor’s guidance when dealing with unusual situations.
(B) FINANCIAL IMPACT
Failing to check and compare prices provided by suppliers and services providers may have negative implications on RTP financial aspects in the country of operations.
(C) INFORMATION MANAGEMENT
The incumbent is expected to keep information, records, data, and files related to procurement in a safe place and share the information only with the authorized level.
(D) CONTINUOUS IMPROVEMENT
The incumbent is expected to propose new ideas to improve the event planning and implementation process as well as procurement processes.
(E) RELATIONSHIP MANAGEMENT
The incumbent is expected to enhance relationships with all staff in the country office. The incumbent is expected to maintain good relationships with suppliers and service providers.
VIII. CONTACTS/KEY RELATIONSHIPS
(A) Internal
The country staff.
(B) External
Suppliers, contractors, and services providers.
IX. WORKING CONDITIONS
(A) PHYSICAL ENVIRONMENT AND EFFORT
The incumbent will work in an office environment for the majority of the time.
(B) SENSORY DEMANDS
The incumbent’s job requires concentration and attention to accuracy.
(C) MENTAL DEMANDS
The incumbent’s job requires attention to deadlines.
X. APPLICATION PROCEDURE
If you are interested in applying for this position, please send your CV and application letter to: jobs@rumaconsult.com and kindly include “Logistics Assistant” in the subject line. Whilst this position is open until filled candidates are advised to submit their application not later than 5:00 pm on 5th January 2021.
While we thank all applicants for their interest, only those selected for interviews will be contacted. Right To Play is a child-centered organization and our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs.
To learn more about who we are and what we do, please visit our website at www.righttoplay.com.
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