Job vacancies – World Vision Rwanda

1.FINANCE AND ADMINISTRATION MANAGER

FINANCE AND ADMINISTRATION MANAGER

World Vision is a child-focused Christian humanitarian organization implementing development programmes in 28 Districts of Rwanda. Our interventions are currently reaching more than 1.5 million people.

World Vision Rwanda seeks to hire a highly-qualified, dedicated, and experienced national for the role of Finance and Administration Manager. This critical position will be based in Kigali, reporting to the Chief of Party (CoP).

Purpose of the position:

The Finance and Administration Manager is responsible for the financial and administration management of an upcoming USAID – funded WASH program from start-up through close-out. S/he ensures proper financial management, accountability, planning, and reporting in alignment with the goals of the grant, World Vision financial and administration procedures, USAID regulations, and the grant agreement. Please note that this position is contingent upon funding and donor approval.

The major responsibilities include: 

% Time	Major Activities	End Results Expected
10%	Advise program teams on resource integration options to meet match requirements of grants and on the recovery of indirect and field ministry service costs for grants and private funding	Well managed grant budgetLow risk audit reportsPositive feedback from donors
10%	Lead the development of the annual program team operating budget, monitor actual performance, develop project projections and manage administrative tasks of the project	Well managed grant budgetLow risk audit reportsPositive feedback from donors
10%	Review and/or generate financial reports for compliance with grant and donor requirements	Timely and accurate financial reporting for grants
10%	Analyze spending trends and provide feedback and analysis to team leaders and field colleagues on areas with significant over- or under spending	Well managed grant budgetGood audit reportsPositive feedback from donors
10%	Prepare close-out documentation at end of funding cycles in compliance with government regulations	Low risk audit reportsPositive feedback from donors
5%	Support government and World Vision International audits, provide required information, and facilitate audit recommendations implementation	Strong compliance to all applicable regulationsLow risk audit reportsPositive feedback from donors
10%	Consult Chief of Party and Deputy Chief of Party on cost allocations, general accounting, internal controls, and administrative systems as required	CoP and DCoP are equipped to make sound financial decisions
5%	Implement financial policies in accordance with World Vision Field Financial Manual, USAID Rules and Regulations, and local financial regulations	Strong compliance to all applicable regulations
5	Practice standard financial systems, including implementation of good internal controls, asset monitoring, and reconciliation of all funds accounts	Strong compliance to all applicable regulations
5	Oversee preparation of financial documents and ledgers	High quality financial reporting
5	Assure that all grant policies and regulations are adhered to in the charging of cost	Strong compliance to all applicable regulations
10	Assure that cash transactions are well planned, controlled, and reported	Low risk audit reports regarding cash management in grantPositive feedback from donors
5	Liaise with appropriate partner offices regarding financial and accounting issues	Strong alignment and collaboration with donor representatives and NO finance manager
	Perform other duties as assigned by line manager

 Minimum education, training, and experience requirements to qualify for the position:

• Master’s degree in accounting, finance, or international business management
• ACCA, CPA, or other professional accreditation
• At least seven years of accounting and/or grants management experience
• At least five years’ experience managing staff
• Three years USAID grant experience
• Excellent command of Excel and Sun System
• Fluency in English, both written and spoken
• Must be able to work in a cross-cultural environment
• Must be able to work with multiple deadlines and high demands
• Ability to handle sensitive and confidential information with absolute discretion

 Preferred Skills, Knowledge, and Experience:

• Work in an international relief and development organization is preferred
• Gateway to Grants certification is preferred
• Knowledge of local taxation laws is preferred
• Experience in managing inter-agency consortiums is preferred

Salary:

The salary is commensurate with qualifications and experience.

NB: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-rwanda

If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on wvrwanda-recruitment@wvi.org (no applications will be accepted through this email).

The closing date for submission of applications is 27 October 2020; no late applications will be accepted.

World Vision is committed to adult and child safeguarding and does not employ staff whose background is not suitable for working with children and vulnerable adults. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.

2.MONITORING, EVALUATION, AND LEARNING MANAGER

MONITORING, EVALUATION, AND LEARNING MANAGER

World Vision is a child-focused Christian humanitarian organization implementing development programmes in 28 Districts of Rwanda. Our interventions are currently reaching more than 1.5 million people.

World Vision Rwanda seeks to hire a highly-qualified, dedicated, and experienced national for the role of Monitoring, Evaluation, and Learning Manager. This critical position will be based in Kigali, reporting to the Chief of Party (CoP).

Purpose of the position:

The Monitoring, Evaluation and Learning Manager has overall responsibility for providing coordination and leadership for monitoring, evaluation, and learning of the grant, including both formative (pre-intervention) and summative research (post-intervention).  Monitoring, Evaluation, and Learning Manager would also be responsible for the evaluation that will sum up the grant’s accomplishments in accurate and objective way. Please note that this position is contingent upon funding and donor approval.

The major responsibilities include:

% Time	Major Activities	End Results Expected
40%	Monitoring & Evaluation and ReportingDevelop the overall framework for grant M&E in accordance to the design document and donor requirements Prepare M&E plan and budget Participate in the development of the annual work plan, ensuring alignment with technical strategy Identify the requirement for collecting baseline data, prepare terms-of-reference for, and arrange the conduct of a baseline survey, as required.Clarify and/or facilitate the process for monitoring and evaluations of sub-grantees Oversee and execute M&E activities with particular focus on results and impacts as well as in lesson learned, and monitor the follow up on evaluation recommendations Guide staff and executing partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission.  This includes quarterly progress reports, annual project reports, inception reports, and ad-hoc technical reports. Prepare consolidation progress reports for grant management including identification of problems, causes of potential bottlenecks in the project implementation, and providing specific recommendations Undertake regular visits to the field to support the implementation of M&E and to identify where adaptations might be needed Identify the need and draw up the ToRs for specific studies; Recruit, guide, and supervise consultants or organizations that are contracted to implement special surveys and studies required for evaluating grant effects and impacts	Effective M&E framework is in placeM&E plan and budget are available on timeM&E is aligned to grant objectivesBaseline research report is availableSub grantees demonstrate required M&E capacity and produce quality M&E reports Strong M&E processes are applied  M&E reports are available and include lessons learnedEvaluation recommendations are implemented Well documented and targeted consultancy outcomes, if consultants are hired to support M&E
30%	Project/Program Learning§  Establish a learning culture within the organization and among implementing partners to document learnings and best practices for ongoing and future programing.§  Ensure timely dissemination and feedback of available data to appropriate users§  Ensure effective scale-up and depth in programming based on evidence§  Support CoP, DCoP/Partners to document their successes and best practices into appropriate knowledge assets§  Ensure information sharing, consultation, and participation and feedback collection are integral part of the Project§  Ensure all M&E related data, reports, and records are clearly organized archived in a central location for future reference.§  Identify the core information needs of grant management, partners, and funding agencies§  Check that monitoring data are discussed in the appropriate forum and in a timely fashion in terms of implications of future action.  If necessary create such discussion forums to fill any gaps.§  Organize (and provide) refresher training in M&E for grants staff, implementing partners, local organizations, and primary stakeholders with a view of strengthening local M&E capacity§  Design and implement a system to identify, analyze, document, and disseminate lessons learned§  Network with external and WV internal partners to promote learning and achieve M&E excellence	Lessons learned and best practices documented and disseminated for the project learning and decision making
30%	People management, capacity building, and risk mitigation Ensure all M&E staff supervised by this position are guided, mentored and their capacities built in order to deliver high-quality products Ensure M&E Officers are assisted in strengthening their understanding of M&E concepts & competencies and are equipped with the knowledge, tools, and resources to support M&E functions at the project  level Ensure partner capacity is built to comply and produce high-quality M&E products in-line with WV Rwanda and donor standards & requirements.  Ensure management of day-to-day M&E tasks are completed with appropriate resources, proper planning and to the highest standard required.Support other tasks as required by the CoP	M&E staff capacity needs assessment conducted and addressed.M&E staff performance effectively managed.Project risks are mitigatedA high performance culture and accountability maintained within the team to enhance effectiveness

 Minimum education, training, and experience requirements to qualify for the position:

• Bachelors’ degree in Business Administration, Economics, Social Sciences, Information Systems, or Development related field
• Familiarity with USAID’s Collaborating, Learning and Adaption (CLA) approach
• Seven (7) years relevant experience, with at least five (5) years USAID grant experience
• Report writing, research, monitoring, and evaluation skills
• Experience in People management
• Ability to design and manage assessments, baselines, and evaluations
• Excellent analytical, planning, organizing, and management skills
• Must be able to work with multiple deadlines and high demands
• Ability to handle sensitive and confidential information with absolute discretion
• Proven experience in conducting research studies, baseline and impact evaluation surveys, preferably within multi-sector approaches
• Fluency in English, both written and spoken

Preferred Skills, Knowledge, and Experience:

• Masters’ degree in Business Administration, Economics, Social Sciences, Information Systems, or Development related field is preferred
• Work experience in an international relief and development organization is preferred
• Experience in managing inter-agency consortiums is preferred
• Proficient project management skills is preferred
• Strong capacity building skills using different methodologies
• Proven competence in Statistical package including but not limited to SPSS, STATA, ODK, etc.
• Knowledge of various technologies that can leverage programming, such as GIS, Mobile solutions in research, etc.
• Ability to work in a cross-cultural environment

Salary:

The salary is commensurate with qualifications and experience.

NB: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-rwanda

If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on wvrwanda-recruitment@wvi.org (no applications will be accepted through this email).

The closing date for submission of applications is 27 October 2020; no late applications will be accepted.

World Vision is committed to adult and child safeguarding and does not employ staff whose background is not suitable for working with children and vulnerable adults. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.